5 tips: Use working time tracking as a valuable resource

For both administrators and employees to get the most out of a digital time tracking system, you need to think about what you need before choosing a system. 

For example, are many of your employees salaried employees who only need to register deviations from normal working hours? Do they need to report mileage and expenses? Are they employed under different collective agreements that the system must be able to handle? And do you have a payroll and finance system that the time tracking system must be able to integrate with?

To find out what your needs are, you may want to involve a selection of employees to ensure that their needs are heard and that they are not overwhelmed by having to switch to a new system later on.

The benefits of a time tracking system are greatest if it is well integrated into the employees' working day. That's why it's important to get off to a good start when rolling out the system in your organisation.

At Intempus, our skilled implementation consultants always make sure you are well prepared to get off to a good start, and if you have any ongoing questions, our support team is ready to help you every weekday. But there are also some things you need to be aware of - internally - that can facilitate a good implementation of the system.

With the right solution and training, administrative staff will quickly notice a better overview of employees' hours, holidays, expenses, mileage, etc. and that planning hours becomes easier and more manageable. 

At the same time, employees will find that daily time tracking becomes easier and more flexible with a digital tool at hand. Via the Intempus app, they can always register work, driving, absence and much more. In the app, they can also always see their working hours, holidays, sick hours, overtime, time off in lieu and much more.

The hours recorded by employees can be used as a basis for invoicing customers. The Intempus app makes it easy for employees to record hours, mileage and expenses so that the customer is billed correctly for the resources used on their project. The reported data can also serve as documentation if there is a disagreement or misunderstanding between you and the customer.

With an integration, your data from Intempus can be automatically transferred to your payroll and accounting system so that the approved reports can be sent to payroll or invoicing automatically or with a few clicks. This saves a lot of time and manual steps when you need to invoice your customers.

The right time tracking system can help you ensure you comply with applicable working time regulations, including rules such as 48-hour rule and the 11-hour rule. Violations can lead to fines for the employer and an unfavourable working environment, so it's important that you consider how to comply.

It is the employer's responsibility to comply with the rules - even if your company has hundreds of employees and it may seem overwhelming to review all employees' (over)working hours and rest periods. 

But with a system like Intempus, you can easily get an overview of the reported working hours and ensure that there is documentation to prove compliance. 

Do you have employees with fixed salaries and fixed working hours? Then you can benefit from auto-registration from Intempus. With auto-registration, employees' hours are automatically registered in the system so that they only have to register themselves if they deviate from these standard hours, e.g. due to illness, holidays, courses, etc.

At the same time, make sure you're on the right side of the new working time registration law.