Over the past few years, we have seen a change in the way we organize our working life. We are increasingly combining work in the office with remote work from home or elsewhere. This flexible work model is becoming increasingly widespread and recognized as a way to achieve both high productivity and a better work-life balance. But how do we adapt to the new reality? And how can a time registration system support this development?
Opportunities and challenges of the hybrid work model
First of all, there are many advantages to a more flexible working life. When employees can choose where and when they work, they can balance personal and professional commitments more effectively. Many also find that they work more efficiently without the distractions that can be in an office. It is supported in several studies, e.g. this questionnaire survey carried out by Dansk Industri in 2022. The survey concludes that 8 out of 10 companies find that working from home provides a better work-life balance, while half of the companies believe that it provides a better use of time. In addition, you as a company can reduce costs for office facilities, while employees can reduce time and money spent on commuting. Finally, hybrid working opens up the possibility of attracting talent from a wider geographic area, increasing the chances of finding the best candidates.
But there are also challenges with the hybrid work model. When you are not physically with your colleagues, it is more difficult to maintain effective communication and cooperation. For the same reason, it can be more challenging to maintain a strong company culture and get a sense of unity across teams if you don’t regularly meet your colleagues face to face. In addition, it will be extra necessary to ensure a robust and secure technological infrastructure to support remote work and ensure that employees have access to necessary resources.
How do we adapt to the hybrid work model?
The hybrid workplace is a reality, and if you as a company want to embrace it, you should follow these concrete initiatives:
Invest in technology
To support a hybrid workplace, you need to invest in technology that enables remote working, which can be anything from internal communication systems, video conferencing equipment, cloud-based collaboration tools and a digital system for time registration.
Define new politics
Companies must develop clear guidelines and policies for hybrid work, including rules for accessibility, working environment, communication and data protection.
Promote communication and collaboration
Regular virtual meetings and team building activities can help maintain a strong connection between employees. Platforms such as Slack, Microsoft Teams and Zoom can be useful tools. But in addition to that, it is also a good idea to regularly do physical activities together, where you e.g. meet and do team building activities and hold physical meetings when possible.
The impact of the right software
As mentioned in the previous section, having the right software is essential to succeed in the hybrid workplace. An example of this is a digital time registration system that can meet your needs – even when the employees are geographically separated during the working day. Here you can read about some of the ways in which a digital time recording system can support the hybrid workplace:
Time registration is made flexible
A modern time registration system can give employees the opportunity to register working time from different locations and at different times – for example via an app they always have at hand.
Supports project-based time tracking
If your employees have a results-based work focus, you can advantageously choose to integrate Intempus into a project management tool, which makes it possible to track time spent on specific tasks and projects. Intempus integrate e.g. to e-conomic with project management.
Integrates to data analysis systems
By integrating your time registration system with data analysis and reporting systems, you can gain a deeper insight into working time patterns and productivity, including an insight into how hybrid work affects performance and where adjustments may be needed.
Ensures compliance with working time rules
Finally, a modern time recording system can ensure that working hours are recorded in accordance with legislation and company guidelines. This includes the protection of employee data and compliance with working time rules.
Interested in a digital time registration system?
With Intempus, you can get a tailored, digital solution for time registration that helps you keep track of working hours, absences, overtime, driving, expenses and much more. Contact us for a non-binding chat about your options on +45 26 390 400 or book a free demo:
Sources: : Danskindustri.dk, Danskhr.dk