It is essential to stay on top of time tracking for your hourly paid employees. It is not just about payroll – it is also about gaining an overview, improving planning, and complying with the EU’s time tracking regulations. In this post, we will look at the legal requirements and how you can meet them with effective time tracking for your hourly paid workforce.
As of July 2024, all EU employers are required to implement a system for tracking employees’ working hours. This applies to all employees – and especially to hourly staff: temps, students, white-collar workers, unskilled laborers, and so on. With the right time tracking system, you can easily stay on top of your hourly employees’ work hours, absences, and overtime. This gives you a sharper overview of your resources – benefitting both the company and your employees.
Here are the EU’s minimum requirements for your time tracking system:
- The system must be objective, reliable, and accessible.
- It must be able to track daily and weekly working hours for each individual employee.
- Employees must be able to access the system to register deviations (e.g. overtime, sick leave, and vacation).
- Data must be stored for five years.
You can read more about the legal requirements in our previous blog posts here and here. The full legislation can be found here.
Intempus Makes Time Tracking Simple and Smart
We have developed several solutions for effective time tracking tailored to hourly workers. Our system helps you comply with EU regulations and can be adapted to the specific employment conditions of your staff.
1. Time Tracking via Terminal
One of our solutions is Intempus Terminal. It is a product for clock-in/clock-out registration, designed especially for businesses in production and industry. With this solution, employees report their work hours using a physical device. When they arrive in the morning, they clock in at the terminal, which records the exact time. The same applies when they clock out at the end of the day.
Intempus Terminal can manage tolerances for scheduled shifts within a defined time frame. This gives employees a “buffer” in case of traffic delays in the morning or if they need to leave a few minutes early for an appointment.
The terminal can also be configured to register overtime and absences based on each employee’s standard hours. This ensures that overtime pay is calculated and paid automatically and accurately. At the same time, you gain a clear overview of absenteeism rate and whether it is due to vacation or illness.
2. Time Tracking via App
If Intempus Terminal doesn’t fit your company setup, you can opt for time tracking via our mobile app. Employees can easily register working hours (including on projects), vacation, and sick leave directly in the app, which also accounts for overtime. The app also allows for the addition of supplements and mileage.
3. Integration with Payroll Systems
According to Epinion, every second Dane experiences errors on their payslip. One of the advantages of our solutions is that they can integrate with various payroll systems. This means that working hours, absences, and supplements can easily be transferred – whether they have been recorded via the terminal or the app. This eliminates the need for manual data entry and ensures accurate payroll.
Ready to Get Control of Your Hours?
And do you want to make it easy for both employees and management? Digital solutions create transparency and strengthen internal time tracking processes. This helps you avoid mistakes caused by manual processes, unnecessary administrative work, and potential conflicts between employees and management.
With Intempus, you get a solution tailored to your industry, your workflows, and your team – whether they are hourly paid or salaried employees.
You can design your own solution. It is free and non-binding.
Sources: Dansk Industri, Den legislation about time registration, Epinion.
