Does your company offer several different types of vacation days such as “extra holiday entitlements”, “vacation days in advance’ ‘ and “vacation days transferred from the previous holiday period”? Then you should pay attention to whether the employees are taking their vacation days in the correct order.
If you as an employee are covered by the Holiday Act, you are not subject to any special rules regarding the order in which the holiday must be taken, except that transferred holiday must be taken before another holiday, cf. §§ 21 and 22. As a result you must take all the vacation days you have earned in 2022, before you start taking the vacation days earned in 2023, etc. The correct order will be:
- Vacation days transferred from previous holiday period
- Vacation days from the current holiday year
- Extra holiday entitlements
- Vacations days taken in advance
Depending on your agreements under which you are employed, there may be some special rules and conditions regarding vacation order you should pay attention to. For example, the 6th holiday week (if you have it) may have a specific expiry date which may affect the order. In those cases, you should be aware of taking the type of holiday that expires first, so that nothing will be wasted.
Are you employed in a municipal or regional service?
Employees in the public sector such as the municipal and regional service must take vacation days with pay before vacation days without pay, and vacation days that are earned first must be taken first. Therefore, transferred vacation days must also be taken first. At the same time, all paid vacation from a previous employer must be taken before paid vacation with the current employer. The employer can, however, accept that the employee takes vacation with pay earned by the current employer before vacation earned by previous employers. However, the employer cannot require an employee to take paid vacation with the current employer before vacation earned with the previous employer.
Do you work in the private sector?
Employees in the private sector are often also subject to the rules in the Holiday Act, but in some cases the specific workplace has special rules for this. Look into your employment contract or your collective agreement if you are in doubt about the rules.
Intempus keeps track of the order
Do you want to ensure that your company complies with the rules for vacation order? Then you should consider a digital system such as Intempus, which can be set up to automatically ensure that employees’ vacation days are used in the order that follows the correct collective agreement or local agreement.
Regardless of whether you prefer to take the oldest vacation days first and then the new ones, or whether your collective agreement contains specific rules for holiday order or not, we can tailor a solution to your needs. It is also possible to set up different solutions if the employees are employed under different agreements or rules. The employee simply registers his or her vacation days in the Intempus app, and then the system automatically ensures that they are deducted from the desired vacation balance. This way, you can make sure that the holiday is held correctly for all employees, while also saving a lot of time.
If you are curious about how we can make it easy for you to keep track of vacation days and all other administrative tasks, feel free to contact us for a free demo:
Read more about the rules in the new Danish Holiday Act here.
Sources:
Forhandlingsfællesskabets og KL’s (Kommunernes landsforening) vejledning
Forhandlingsfællesskabets og RLTN’s (Regionernes Lønnings- og Takstnævn) vejledning.
