With a workforce of 140 people of different nationalities and a need to record everything from active working hours, driving time and overtime to material and machine consumption, it was essential for the nationwide landscaping company BF Anlæg to have a flexible time tracking system that could support their workday and ambitions for the future. They found this in the Intempus time tracking system with integration to the financial system Uniconta.
For almost 30 years, BF-Anlæg has offered a wide range of landscaping services, including garden planning, hedge trimming, grass cutting, pruning of trees and shrubs, and the construction of terraces, paths and gardens as well as pitch and stadium maintenance for both private and commercial customers. Today, the company has 140 employees across 3 departments in Viborg, Randers and Køge, from where their experienced teams of landscapers work to create, advise, service and maintain facilities for customers across the country.
In early 2021, they switched to Intempus with the integrated financial system Uniconta because they needed to ease the manual workflows associated with time registration and payroll, and because it should be easier to handle the many projects that their hourly-paid employees work on. Lise Munch Kjeldsen, HR and Marketing Manager at BF-Anlæg, explains.
“Before Intempus became part of the company, I had huge piles of paperwork, emails and text messages from employees that needed to be sorted, so we needed a system that could make time tracking easier and more manageable. We got that with Intempus with integration to Uniconta,” she says.
They also needed a system that could handle multiple languages because several of their employees are Polish. So before switching to Intempus, they spent a relatively long time explaining to the Polish-speaking employees what the different terms on the payslips meant. That time has been saved now.
Modern solution for an old-fashioned industry
Adapting to a more modern, digital world is important - perhaps especially for construction companies, because construction is generally an old-fashioned industry. Digital systems for handling administration and daily workflows are an obvious way to go. This has certainly been BF-Anlæg's experience, where they have felt how the solution from Intempus and Uniconta has made data management easier and supported their vision of becoming a modern construction business:
“If you want to run a healthy business, the way forward is to get your data under control. And that means getting systems that can talk to each other and help minimise errors and manual workflows. Our integration between Intempus and Uniconta means that the reported work can easily be transferred directly to the accounting system with just a few clicks, so you can always keep track of the status of the different projects,” says Lise.
Flexible solution that can be customised for different approvers
Both the employees and the department managers who have to approve the reported work have embraced the system, says Lise:
“I rarely get questions about the system from employees because it's so user-friendly. The way they can easily register hours and materials on the different projects is very straightforward, and it works regardless of whether it's our Danish or Polish employees working on the projects,” says Lise.
Different department managers may have different requirements for filtering the reports, projects or employees in their approval process. But with the ability to create filters and bookmarks in the system, it has not been a problem to accommodate the different needs.
“I understand that different department managers may have different needs for what to show in the system when they go in to approve or plan. So I usually ask them: “what do you need?” and then I show them how, by creating filters and bookmarks, they can easily get a customised view of the system. And then they quickly realise how smart it is and it just works from there,” explains Lise.
Solution-orientated support that moves your business forward
When administrators or employees have questions or requests for the system that they cannot find a solution to themselves, they have always been met with solution-orientated support:
“If there are questions we can't find answers to ourselves, I know I can always call your support team, who can find a solution to get us the data we need. Because that's the way it's going: we're becoming more and more data-driven, and of course we need a system that can adapt to that. And I always find that support is there to help. I also find that support has come up with solutions that push us even further in the right direction,” Lise concludes.
