Utility company GEV has improved its administrative work with Intempus. The digital system matches the flexibility that a company like theirs needs. Administration Manager at GEV, Marianne Nyborg Carl, now has more time for the tasks that add value to the company and help them realise their vision.
Intempus provides quality assurance
The utility company helps with operational tasks as well as customer service and financial tasks for business partners, and switching to a digital system has saved them time on invoicing tasks.
“We use Intempus to secure everything - both internally and externally. It also means a fair distribution of our time to the partners we have. Because we have so many different operational tasks, Intempus saves us invoicing time.” - Marianne Nyborg Carl, Administration Manager at GEV.
GEV is a utility company that focuses on the green transition, and according to Marianne, there is now more time to put more effort into this.
’’We strengthen our own organisation by taking on more tasks and helping in the local area, and here it makes a world of difference that we can re-invoice the things we use.’
From scepticism to trust
All change can be scary, and it has been for employees at GEV. According to Marianne, it required clear communication from management, and employees had to be reassured that the system was not an attempt to monitor them, but to ensure that the registration was error-free.
’’Initially it was a challenge for some employees who felt like they were being watched, but with Intempus you can pull out each employee's data and do the maths with them. This has been a great help and has given employees confidence that we have streamlined and made fewer errors in the system in their favour. Intempus was great at getting us ready for that transition.’
Intempus helped lift the administrative task and made the management feel well prepared for the transition. Marianne is in no doubt that, as an administrator, she has also gained much more overview and time with the digital solution.
’’The challenge was that we had to adjust our brains to switch and think about time tracking from PC to phone with the app. But it's a thousand times easier to use the phone, and the system has been refined and continues to do so. It has a great value for our company.’’
A simple system for a complex business
GEV has both hourly and salaried employees. This diversity of work profiles meant that there were different forms of remuneration and collective agreements to take into account, which placed high demands on a new time tracking system that could accommodate all employee types:
’’We got to know Intempus when we had to change our financial system, and I was actually a bit cautious because it was a young company. But Intempus had the flexibility to make it work with our financial system, and that's what made the difference. I have not been disappointed with the decision.’
One feature that the head of administration is particularly pleased with is that she can keep an overview and at the same time rely on employees registering their hours correctly so that standard working hours are adhered to.
’’You make it easy - both for our bookkeeping and for our employees. We can extract all the information we need for each employee, and I can keep track of normal working hours and maintain an overview - and of course invoice what we need to.’ - Marianne Nyborg Carl.
Digital solution for a visionary company
A digital time tracking system automates much of what used to be bookkeeping, and a forward-thinking company like GEV relies on this solution.
’’Our company moves a lot, and all the time. That's why we need a system that can move with us, and Intempus makes it easy to outsource things.’
GEV has found a well-functioning digital system that can be customised to the individual needs of employees, whether they are hourly or salaried. This allows the company to focus on their own visions.
“I would always recommend others to use Intempus,” says Marianne Nyborg Carl.
