The utility company GEV has had their administrative workload eased with Intempus. The digital system is directly linked to the flexibility that a company as GEV needs. Head of administration, Marianne Nyborg Carl now has more time for the projects that has greater value and helps the company fulfill their vision.
Intempus provides quality control
The utility company helps business partners with everything from operational tasks, customer service and financial tasks, and this has meant that changing to a digital system has been key for the amount of hours saved on invoicing.
‘’We use Intempus to secure everything – both internally and externally. This also means that a fair distribution of our time is provided for our business partners. Due to our many different operational tasks, we use Intempus to save time on invoicing.’’
GEV is a utility company that focuses on sustainable transitioning and they now have more time for using resources on just that, Marianne believes.
‘’We are strengthening our own organization by taking on more projects and helping the local area and it makes a world of difference to be able to do forward billing for the things we use.’’
From skepticism to trust
Every new change can be intimidating and it has also been for the employees at GEV. According to Marianne, it has demanded a clear communication from the management to ensure the employees that the system was not there to monitor them but instead a quality control of the registration.
‘’In the beginning it was a challenge for some employees that felt monitored, but with Intempus you can pull out every single employee’s data and make the calculation in collaboration with them. This has been a large improvement and given the employees’ belief in the system and that it ensures fewer mistakes to their advantage. Intempus was great at helping us with this transition.’’
Intempus played a part in easing the administrative task and getting the management feeling well fit for the transition. Marianne has no doubts that she has gotten a lot more overview and time with this digital solution.
‘’The challenge was to rewire our brains and change the way of thinking about time registration from computer to mobile devices with the app. But it is a thousand times easier to use the phone because the system has been refined for this and is continually being refined. Is has great value to our company.’’
A simple system for a complex company
GEV has both hourly employees and salaried employees. This diversity of job profiles means that there are different types of billing and work agreements to keep in mind, and this means great demands for a new time registration system that has to be customized for all the job profiles:
‘’We became acquainted with Intempus when we had to change our financial system and I was actually a bit reserved about it because it was such a new business. But Intempus had a flexibility regarding making everything work with our financial system, and this is what made all the difference. I have not been disappointed with the decision.’’
A feature that the head of administration is especially impressed with is that she can keep track of everything and at the same time know that the employees are registering their hours correctly, so the standard time is being held.
‘’You just make it easy – for both our accounting and for our employees. We can pull out all the information we need on every employee, and I can track the standard time and keep the overview. And of course get everything billed“.
A digital solution for a visionary company
A digital time registration system automates a lot of what belonged to accounting before and this solution is essential in a modern, visionary company as GEV.
‘’Our company is moving a lot all the time. Therefore, we also need a system that can move with us and at Intempus it is so easy to propose things.’’
At GEV they have found a well functioning digital system that can be customized the needs of the employees’ individual needs, whether you are hourly employed or a salaried employee. This gives the company an opportunity to focus on their own visions.
‘’I would at any time recommend others to make use of Intempus,’’ Marianne Nyborg Carl concludes.
