At VAM A/S, they had to think digitally when, just over a year ago, they needed to discuss how best to prepare the company for the future. Consequently, Intempus and Inspectly became a natural part of their new digital strategy. It saves them time and leads to more satisfied customers.
With 66 years behind it, 155 employees, and being named 3F's Workplace of the Year in 2014, the contracting company VAM A/S is a well-established and stable company with a focus on development. However, sometimes it takes a little extra to ensure that you remain at the forefront in the future.
Therefore, in recent years, VAM has initiated a digital strategy and explored the many digital opportunities that can contribute to making work more efficient, manageable, and time-saving.
The very desire for streamlining and optimisation is one of the reasons why VAM began using Intempus and their digital time tracking system in May 2018.
“We had a goal of becoming more digital, and we saw time registration as a natural part of the company’s digitisation process,” says Jesper Vang, Quality, Environment and Health and Safety Manager at VAM.
Shortly after, VAM implemented Inspectly, and both systems were in stark contrast to the way the company had previously handled time registration and quality assurance. Previously, time registration was done on paper or in Excel, and then the time registrations, machines, driving, and so on had to be re-entered.
According to Jesper Vang, this means that the implementation of Intempus has saved VAM one workflow.
Digital integration saves time
One of the main reasons VAM chose Intempus and Inspectly after researching the market for digital time tracking and quality assurance solutions was that the company wanted systems that could share data. Intempus and Inspectly could do this, and it meant that a third party was not needed to develop an integration. This was advantageous for VAM both in terms of resources and cost.
The systems can be integrated with each other, but also with other systems, meaning VAM avoids creating cases in all programmes. Instead, they can create the case in one place, and then it is automatically in all systems.
“The integration saves us an incredible amount of time. Often, an employee needs a case number immediately, and it's no good if we first have to set it up in all the systems. The integration means that our employees can get started with their work more quickly” – Jesper Vang, Quality, Environment and Health and Safety Manager at VAM A/S.
Systems that are easy to use
Besides the integration, the great user-friendliness of Intempus's system also played a significant role in VAM's choice of system, says Jesper Vang:
“The app's structure is reminiscent of how we used to record hours on paper, making it simpler for employees. The app has a modern look and is easy to use. At the same time, we needed a system where we could register machinery to individual projects. An option that Intempus provided.
Likewise, the digitalisation of the company's quality assurance was a necessity.
Digitising the company's quality assurance ensures stable workflows all the way through. VAM's field staff can now document directly on mobile devices. Project managers can follow along continuously as everything happens in real time. This ensures that it is easy to use, while also freeing up more time for other tasks.
Inspectly's flexible system has enabled VAM to expand their digital workflows to other areas; snagging lists, inspection notes, and service inspections. This also applies to incidents, safety rounds, risk assessments, and audits.
In addition to the systems providing more valid figures, the digitalisation of quality assurance using iKontrol has particularly made it easier to keep up with customers' increasing expectations regarding quality and the delivery of documentation.
Employees save time
The employees at VAM have also embraced the system. Jonas Taasti is a construction engineer at the company, and he was very positive when management introduced Intempus and iKontrol to the employees last year.
“I thought it was time. As a business, we have to keep up with the times and make workflows as simple as possible. Technology is there to help us – and I feel that it does.”.
It's particularly at this time that Jonas Taasti notices the difference:
“It has simplified my everyday life, and I save time every day by not having to write things down on paper, hand in notes, etc. I no longer experience drawings getting wet in the rain and becoming unreadable” – Jonas Taasti, Construction Technician at VAM A/S
“I have everything collected digitally, and that gives me a sense of security, knowing that as long as I have my phone with me, I have everything I need,” says Jonas Taasti.
Digitalisation is a necessity
At VAM, they are well aware that digital solutions are a prerequisite for keeping pace with developments in the industry and staying at the forefront. Therefore, they continue to optimise and digitise all work processes where it makes sense to digitise.
“It's always an investment when we introduce a new digital system, and it takes quite a few hours to get the system up and running. After that, we also reap the rewards of having a system that is largely self-sufficient,” says Jesper Vang.
For VAM, the digitalisation of workflows is a necessary development, which is also incredibly educational along the way. Jesper Vang also has good advice for companies considering more digital solutions:
“It eases the process if a company knows its needs before it starts searching for and implementing a new digital system,” says Jesper Vang, concluding:
”For us, systems like Intempus and iKontrol create a guarantee that we have control of time registration and quality assurance. This creates a surplus in everyday life among our hourly paid staff, managers, and for our customers" – Jesper Vang, Quality, Environment, and Occupational Health and Safety Manager at VAM A/S.
