This blog post is written in collaboration with Amesto Solutions.
In project- and hour-based organisations, earnings are closely linked to recorded hours, which form the basis for invoicing, project follow-up and profitability assessment. However, many organisations find that time tracking and ERP systems are set up differently. This can lead to extra administrative workflows and make project follow-up more complex than necessary.
Typical challenges when integrating time tracking and ERP
In practice, many companies find that:
- Hours are exported manually to ERP
- Account assignment is adjusted in spreadsheet before posting
- Project status not matching between systems
- Invoice basis is checked manually before sending
- Rates and rules are handled differently from project to project
Often these challenges are due to structures and rules not being clearly defined across systems. This can lead to extra work, increased risk of errors and less overview of project finances.
Amesto Solutions and the ERP architecture
Amesto Solutions is a Danish ERP partner with a focus on ensuring coherence between finance, operations, projects and reporting. In the collaboration with Intempus, Amesto Solutions is responsible for building the ERP structure and designing integrations to prioritise data quality, governance and scalability.
Their work typically includes:
- Clarifying needs and processes
- ERP implementation and setup
- Designing integrations and extensions
- Support and ongoing development
The goal is to create a structure where data can be used directly in financial follow-ups without unnecessary manual processes.
ERP platforms: Business NXT, Visma Net and Visma Business
Amesto Solutions works with several ERP platforms in the Visma portfolio, including Business NXT, Visma Net and Visma Business. The Business NXT cloud platform is increasingly being used as the foundation for integration solutions where multiple systems need to work together.
Standardised integration models ensure documented data flow, reusable structure, less dependency on people and easier development as needs change.
What organisations typically get out of the integration
When time tracking and ERP work more closely together, follow-up and project management become more direct. Financials and project status are read from the same data basis, making it easier to follow:
- Consumption
- Residual budget
- Profitability
The result is fewer manual workflows, more consistent data and a stable decision-making basis for project finances.
FAQ / Typical questions about integration between Intempus and Visma ERP
How does Intempus integrate with Business NXT?
Integration is typically established based on a common structure for projects, activities and dimensions so that hours and absences can be transferred to ERP with correct coding.
Can Intempus integrate with Visma Net?
Yes. Time data can be used directly in project accounting and as a basis for follow-up and invoicing.
Can Intempus integrate with Visma Business?
Yes. Integration can link time tracking more closely to financial data and reduce manual steps in administration.
What are the benefits of integration between time tracking and ERP?
Typically fewer manual workflows, better data quality and the ability to continuously monitor the profitability of projects.
Is the integration standard or customised?
Business NXT often uses a standardised integration model with documented principles, making the solution robust and easier to further develop.
Want to learn more about the possibility of integrating with Visma ERP? Give us a call at +45 26 390 400 or book a free demo to get a concrete insight into the possibilities.
