Since the Working Time Act came into effect on 1 July 2024, several companies have experienced a need for digital solutions to record working hours. At the same time, the number of available systems has grown, which can make it difficult to assess which solution best suits the company's needs.
A time tracking system should not only be assessed on the time tracking itself. Features, legal compliance, integrations, ease of use, and industry suitability play a crucial role.
This guide reviews the most important criteria that companies should examine when evaluating different time tracking solutions.
1. Does the system comply with Danish working time legislation?
The first criterion is whether the system supports the current requirements for recording working hours.
Under Working Time Regulations, records must be objective, reliable and accessible. The company must be able to document employees' daily and weekly working hours, and the information must be stored for a minimum of 5 years.
A system should therefore be able to handle:
- Recording of working hours for the individual employee
- Documentation of historical records
- Access to data on demand
- Support for rules such as the 11-hour rule and the 48-hour rule
It is important to investigate whether the system is adapted to Danish regulations, as requirements can vary from country to country.
Read more about the specific Legal requirements for working time recording.
2. Does the system have functionalities for both employees and administrators?
A time recording system must work for both employees, who enter information, and administrators, who need to check and apply data.
Employees typically need a simple way to record working hours, while administrators need features for overview, approval, and reporting.
Key features could include:
- Mobile access to registration
- Administration Overview
- Time approval
- Correction of erroneous registrations
- Working Time Reporting
Before choosing a system, the company should investigate whether both the employee and administration parts are covered.
3. Can the system handle more than just standard time tracking?
Many companies need to record more than just working hours.
Depending on the company's workflows, features such as:
- Absence registration
- Driving registration
- Project registration
- Chord registration
- Registration of customers or tasks
- Reporting to payroll and finance
When multiple types of registration are brought together in the same solution, it can reduce manual work and make the data foundation more uniform.
4. Which integrations are supported?
Most companies already use systems for payroll, accounting, or project management, for example. Therefore, integrations are an important criterion when choosing a time tracking system.
Investigate, among other things:
- Which payroll systems can the system integrate with
- Whether the integrations are direct or require additional solutions
- How data is transferred between systems
- Provided the integrations are maintained continuously
Good integrations can reduce double entry and minimise the risk of errors.
Read more about Integration options with Intempus.
5. Does the system suit the company's industry?
The need for time tracking often depends on the company's industry, work method, and how employees perform their tasks. A system that works well in an office-based company does not necessarily meet the needs of a company where employees work on-site with customers, on construction sites, or change locations during the day.
Therefore, when evaluating a time tracking system, one should not only look at the basic functions but also examine whether the system supports the workflows typical for the industry.
6. What is the total cost?
When comparing time tracking systems, one should consider the total price rather than just the monthly price per user. The actual cost often depends on several factors, including the number of users, selected features, integrations, setup, and any implementation support.
A solution with a low base price can become more expensive if necessary features or integrations require additional costs. Therefore, one should always assess the total price in relation to the company's needs and the workflows the system is intended to support.
A thorough calculation makes it easier to compare solutions on a fair basis.
Read more about Intempus’ price packages.
7. What support is offered?
Support is an important part of choosing a time tracking system, because a solution only creates value if it works in practice for both employees and administration.
When implementing a new system, questions may arise regarding setup, user permissions, integrations, and daily use. Therefore, you should investigate what support is included and whether guidance is available when needed.
It is also relevant to consider whether the support matches the company's needs. Some companies need help with the initial setup, while others need ongoing support as employees or workflows change.
A good support solution can make implementation easier, reduce error logging, and ensure that the system is used correctly over time.
How to choose the right time tracking system in 2026
The choice of a time tracking system depends on the company's size, industry, and the workflows the system needs to support. The most important thing is not necessarily to choose the solution with the most features, but to find a system that meets legal requirements, fits into the employees' daily routines, and can be integrated with the company's existing processes.
By assessing criteria such as functionality, usability, integrations, price, and support, it becomes easier to compare solutions and make an informed decision.
Would you like to see how a modern time tracking system can fit into your business? Try Intempus for free for 14 days and get an overview of the features, with no obligation. You can also call us for a no-obligation chat on +45 26 390 400.
