Effective time registration is an advantage for all companies, but many companies still have separate, manual processes for time registration, payroll and accounting. By integrating your time registration system with your payroll and accounting systems, you can gain great benefits in terms of efficiency and greater accuracy in payroll and used resources, e.g. relating project work. Let’s take look at the advantages of an integrated solution.
Automated data flow: Less administration and fewer errors
One of the greatest benefits of connecting your time registration system with your payroll and accounting systems is the automation of data flow. When employees’ hours are automatically transferred from the time registration system to the payroll system, it eliminates the need for manual data entry. This reduces the risk of human error as well as incorrect salary calculations or misunderstandings about working hours. The Report on Denmark’s Digital Growth from the Ministry of Business (Da: Erhvervsministeriet) also states that companies that use new digital technologies to automate parts of their work will experience increased productivity.
Accurate salary payments
When there is a direct connection between time registration and the payroll system, it is ensured that the salary is calculated on the basis of precise data – for absence, overtime, time off, expenses and working hours. This is especially important for companies that work with flexible working hours, overtime or freelance employees. With automatic transfer of the reported data, you can be sure that employees receive the salary they are entitled to – without delays, misunderstandings or errors.
Here you can see an overview of the payroll systems that Intempus integrates into.
Effective reporting and compliance
When your time registration system is integrated into an accounting system, you get a clear picture of how time and resources are used across departments and projects in the company. A connected administration thus makes it easier to generate precise reports that can be used for budgeting, resource planning and strategic decisions.
At the same time, an integrated solution helps to comply with legislation in the areas of both time recording and bookkeeping. Since the new law on working time registration came into force in July 2024, all Danish companies have been obliged to be able to document employees’ working hours and ensure that wages and working hours are in accordance with working environment legislation. Likewise, it has – according to the new accounting law – been a legal requirement for all Danish companies since January 2023 to have a digital accounting system where you can store the accounting material and regularly make backup copies, which you can present if necessary.
An integrated and digital solution for both time recording and accounting thus ensures that the laws are complied with, as all data can always be easily accessed and documented.
Cost savings and increased efficiency
By automating processes, the company achieves savings, both in terms of time and money. This is supported in the report “Digitization and productivity – Growth potential in Danish companies” from the Ministry of Business (Da: Erhvervsministeriet), which emphasizes that investments in software systems, such as resource optimization systems (ERP) and logistics systems (SCM) can lead to new automated workflows in bookkeeping and administration that provide cost savings for companies. The resources previously spent on manual data entry, error correction and cross-departmental coordination can be channeled into strategic growth and development instead.
Intempus is part of Visma, which houses some of the leading payroll, accounting and ERP systems in the Nordics. By choosing administration systems from Visma, you ensure that you get a safe and efficient administration that meets all the legal requirements.
Interested in hearing more? Then feel free to reach out for a non-binding chat about your options on mobile +45 26390400, or design your own solution to see which package suits your needs:
Sources: : Report on the digital growth in Denmark, Report on Digitization and productivity – Growth potential in Danish companies”.
