Perhaps you've already made the decision but still need to find the right programme. Maybe you're still in doubt but want to be fully prepared to take the plunge. Either way, it's important to be well prepared when making the decision to implement a new IT system in your organisation. The things that can create big changes and improvements are often also big decisions.
That's why we're giving you 7 tips on what to think about and what to do when choosing a time tracking system.
1. Get clear on what your challenges are
Today, time tracking systems can do much more than just record time. In fact, you can also use it for planning, quality assurance, etc. This means that you first need to look at what your challenges are. What is it that you want a system to help you with?
Once you're clear on why you want a digital time tracking programme or one of the other features, it's easier to figure out how to get started.
2. Take a look at your needs
Before you choose a system, you need to look at your needs. This is linked to understanding your challenges, but it's also about looking at how the different systems meet your needs. When it comes to time tracking systems, there are simple and cheap systems that only do the basics, but there are also large, elaborate, expensive systems that do far more than most people need. So be clear about what your needs really are so that you get the right system.
3. Think about how tech-savvy your employees are
In some organisations, virtually all employees are technology super users. In others, many only know the basics. That's why you need to think about which system is best suited to your employees. That's why it's a good idea to investigate how user-friendly the system is. One way to do this is to take advantage of the free trial offers. You'll find out if the system is right for all your employees.
4. Involve your employees
As with anything new, it's a great idea to involve your employees in both thinking about and implementing the new system. For example, select some dedicated employees who can act as super users and test the system in their everyday work to get the most out of your new system.
Some employees may get nervous at the thought of a new IT system, but information often puts them at ease. The more you involve and utilise them, the easier the transition will be.
5. Flexibility, flexibility, flexibility
One of the things that makes implementing a new system easier is if the system is flexible. That's why it's a good idea to look for a time tracking system that is flexible. This way, the system can be customised to your exact needs. For example, the most flexible time tracking systems can be set up for different industries, different departments within the same company, take into account varying conditions for different employees, etc. And most importantly, a good, flexible time tracking system can grow with you. This means you're guaranteed that the system that fits now will also fit your organisation in the future.
6. Get help with integration
With a system that allows for integration, you can eliminate many of the time-consuming manual workflows. If you want your time tracking system to talk to your payroll, finance and/or quality assurance system and save time, it's a good idea to investigate the market for time tracking systems that allow for integration.
7. Give them a call
The internet can provide a wealth of information about different time tracking systems, but if you really want to find out which one is right for your business, the easiest way is to give the company behind the system a call or send an email. They are experts in the field and can help you find the best solution for your business. At Intempus, you can get a non-binding and thorough review of the system in 20 minutes, so you are ready to use it in your everyday life. Book a demo here:
You are also welcome to give us a call at: +45 26390400
