For consultants, tracking time spent on projects, customers or tasks is a central part of the working day. Therefore, it is crucial to have a system that makes it easy to record the resources used related to specific customer work. A digital time tracking system can be an invaluable resource for this, as it can provide greater efficiency, better overview and more accurate invoices to the customer.
Why choose digital time tracking?
Digital time tracking can help make consultants' work more efficient, while providing greater accuracy in recording and transparency in invoicing. For example, with a system like Intempus, consultants can quickly record their working hours, mileage and expenses related to a specific project - directly from their smartphone. This mobile approach not only increases the accuracy of the registration because it can be done as soon as a resource has been used, but it also enables full transparency to the customer, who can access detailed reports of the resources the consultant has used on the job. This ultimately increases trust and creates a better business relationship.
Accurate billing basis
For consultants working on an hourly basis, accurate time tracking is crucial for correct invoicing. By recording time on projects and tasks, consultants can easily see how many hours have been spent and invoice clients correctly. This not only creates a healthier bottom line, but also ensures that clients pay for the work they have received.
Here we recommend an integration with a payroll system from Visma, because it enables the data from Intempus to be transferred automatically or with a few clicks to the payroll system. This means that you as a consultant do not need to enter resources spent on each customer in 2 systems. Instead, you can do it in one system, saving both time and duplication of effort.
Driving registration in connection with customer work
Consultants often spend time on the road when visiting customers or attending meetings. That's why it's important to be able to record mileage related to specific client work. A digital time tracking system like Intempus makes it easy to record mileage related to client work, so you can always document travel expenses to clients and maximise mileage reimbursement.
Here you can read more about mileage tracking in Intempus.
Keep track of your expenses
In addition to time tracking and mileage, it's also important for consultants to be able to track expenses related to their work. Expenses for travel, catering or other necessary costs can quickly add up, and it's important to document these expenses correctly in order to get reimbursed by customers. With Intempus, you can easily enter expenses directly from your mobile phone as soon as they occur - whether you're online or offline.
It is also possible to take pictures of receipts and attach them to the expense report, ensuring that all expenses are documented. With the intelligent scanning function in Intempus, you can even just take a picture of your receipt, after which the image will be scanned and the amount registered automatically. If the amount is in a different currency, it will automatically be registered in Danish kroner based on the current exchange rate.
Here you can read more about Expense registration in Intempus.
Transparency and reporting
A digital time tracking system allows consultants to generate detailed reports on working hours, mileage and expenses. These reports can provide valuable insights into how time is spent and where resources are going. Transparency in reporting not only builds trust with customers, but also helps consultants understand their own efficiency and identify areas for improvement.
Interested in hearing more?
There's no doubt that a digital time tracking system can help optimise work processes for consultants, ensure correct invoicing and create greater transparency with customers. It also frees up more time for consultants to focus on their core tasks.
Want to learn more about the possibilities with Intempus? Contact us for a no-obligation demo with one of our skilled consultants on mobile: 45 26390400. You can also design your own solution here:
