A shortened billing process
In Slagelse, self-employed bookkeeper Anne-Marie Olsen has been doing accounting and bookkeeping for small private companies since 2014 and now has a number of customers that she helps with the numbers. For almost as long, she has also been using Intempus’ time registration.
“I got acquainted with Intempus in connection with a course at e-conomic and thought it sounded really exciting. I have not regretted that I chose to use it” - Anne-Marie Olsen, Owner of Stengårdens Bogføring
Although spreadsheets, books and calendars are not an unknown science for accountants, Anne-Marie Olsen is happy that the workflow is streamlined as she is a sole trader.
’’I used to spend a lot of time each month having to decipher and add up for each customer. Now it's easier to just go in every day and enter your hourly consumption there, and when the month is over, you can quietly sit and look through it all. When you're satisfied, you can press the button and it's transferred to e-conomic, the invoice is approved and sent to the customer,’ says Anne Marie Olsen.
The overview is crucial
Anne-Marie Olsen believes that the time she spent sending invoices to customers is significantly reduced with a simple time tracking system, and the features make it easy to navigate.
’’I also use the fact that I specify what it is that I've done. I enter it as an item number, and then I can choose what type of work I've done - whether it's invoicing with a customer or whether it's ordinary bookkeeping I've done.’
She also emphasises that as a bookkeeper it is essential to keep track of your working hours and get the right invoices sent out.
’The coolest thing is that you have a quick overview of what you've entered and whether you've included the prices on all the lines you've entered for the customer. Then I can tick them off, I can press approve and then they are automatically forwarded to the system from which the invoice will be sent.’
From paper to digitalisation
The transition from paper to digitalisation can be a daunting process in the world of bookkeeping, especially when you're used to keeping track on your own. But Anne-Marie Olsen thinks she gains more from using a digital system:
’’It's fast and it's the system that I think works well for me compared to sitting with spreadsheets and having to type it all in again. So it saves me some time and is clear. I think that's good.’
